Table of Contents

NOTE: Although this Web page deals specifically with installing and exporting the Energy Statistics Handbook into PDF, see Exporting Other Documents into PDF for converting documents into PDF from applications other than Envoy.

What is Envoy?

Envoy is software package with electronic publishing capabilities. 
 

Does That Mean Envoy is Just Like Adobe Acrobat?

The Envoy software is similar to Adobe Acrobat in the following ways:

• Envoy can be used to publish electronic documents for the purpose of online viewing. 
• Envoy is used to exchange, distribute, and consume portable electronic documents.
• This can be done across different computers and operating systems, independent of the application or fonts used to create the original file.

• Adobe Acrobat is associated with Adobe, Envoy is associated with Corel.
• Acrobat files have PDF extensions, Envoy files have EXE extensions. 
• PDF files can be viewed using the Adobe Acrobat Reader, Envoy files can be viewed using the Envoy Runtime Viewer.
• The Adobe Acrobat Reader must be downloaded and installed onto your workstation, the Envoy Runtime Viewer does not need to be downloaded nor installed. The Envoy Runtime Viewer comes embedded within the file which you would like to view.
• Because the Runtime Viewer is embedded within the document, the Envoy document has significantly increased file size.

What Software Do I Need to Convert an Envoy Document into PDF Format?

In order to export any document into PDF format you will need Adobe Acrobat 5.0 installed on your workstation. This is not the same software as the Adobe Acrobat Reader. Adobe Acrobat 5.0 is a much larger software package that provides many functions unavailable in the Reader. Unlike the Reader, Adobe Acrobat 5.0 cannot be downloaded for free.

If you do not have Adobe Acrobat 5.0 you can come to the EDRS office where we will make the conversions for you. Click here for the EDRS office information.
 

5.

The following table provides a short description of each icon's function:   Open a new blank window Open an existing document in a new window Save your current document Print your current document Search for text or annotations Select text or graphics Click and drag up or down to scroll through the pages  Click to 'zoom in' and increase the viewing space Click on document to insert a note, double click on note to edit, right click for menu (i.e. to delete, change properties etc.) Click and drag to highlight, click on highlight to select, right click for menu Click and drag a rectangle for a new hypertext source, click on box to select hypertext, right click for menu Click and drag to define a bookmark, right click for bookmark properties Click to move to next page Click to move to last page of document Click to move to last page viewed Click to show the thumbnail view Click to make page width fit within window width Click to make page height fit within window width Click for help topics

6.

When you are finished viewing your document, save it, close the Runtime Viewer and in the Energy Handbook Menu Selection, select Exit.

NOTE:  The developers of Envoy have acknowledged that there is a problem with their software.  When trying to print a large number of pages in one batch, the system overloads and fails to complete the print job. This includes print jobs used to export the document into PDF. As soon as the problem is fixed in Envoy, the ESH will be updated to reflect the revised version. In the meantime, it is recommended that print runs be kept to about 50 pages at a time. For example, if you wish to print pages 1-100, it is advised that you print pages 1-50 and then pages 51-100. If a problem occurs during printing, try again with fewer pages.

The end product will be a PDF document with all pages in the same order as in the original Envoy document. Unfortunately, the distiller can lose macros, formulas, or special properties from the original document. In the case of the Energy statistics Handbook, the original Envoy document contained links that are now missing in the PDF document. To see how to add links in a PDF document, go to Creating Links in a PDF Document.

NOTE: The following instructions can be applied to documents in any application as long as the Acrobat distiller is installed in the application. Upon installation of Adobe Acrobat 5.0, the Acrobat Distiller will be installed into every application. To verify this, check that the Adobe icon,  is present on the main toolbar, or look for the Acrobat Distiller listed under printer names in the print window.

 

1.	Open the document (in it's original application) that you want to export into PDF.
2.	There are several different ways to go about this. You can: Select the Adobe Icon,  or  Select Acrobat; Covert to Adobe PDF, or  Select Print, change the printer's name to Acrobat Distiller, and select OK.
3.	The Save PDF File As window will appear; Change the highlighted file path to the destination for your PDF file. For example, C:\My Docs\<file name>.pdf. It may happen that you wish to distill a document that is already in PDF format in order to change some document properties. In this case, you can name your document C:\My Docs\<file name>.distilled.pdf.
4.	The Acrobat Distiller will do it's work and your PDF document will open as soon as the Distiller has finished printing.

Unfortunately, the distiller can lose macros, formulas, or special properties from the original document. For example, if the original document contains links within the document, they can disappear during the distilling process. To see how to add links in a PDF document, go to Creating Links in a PDF Document.

The original ESH document contains a link on the first page to the table of contents, and several more links on the table of contents page to pages of tables. To recreate these links you can follow these instructions:

1.	In Adobe, Open your document and click on the links icon, , in the toolbar.
2.	The pointer becomes a cross hair (+) and any other existing links in the document are temporarily visible.
3.	Click and drag the pointer to become a rectangle around the line where you want a link to be.
4.	A Create Link window will appear. In this window; For Appearance Type, select Invisible Rectangle. This means that the area that is clickable is not outlined with a visible box.
5.	As well; For Highlight, select Invert. This means when the link is click the clickable area will invert it's colours for a brief moment.  For Action Type select Go To View. This allows you to select a page within the document that the link will jump to.  For Magnification select Fit Width. This means that the linked page will appear in Fit Width format.
6.	Now, you must select the page that you want your link to jump to. Use the scroll bar to move to the correct page. Alternatively, you can use the Next Page icon, , located on the main toolbar to move to that page. Once you've done this, verify that this page number is written underneath the Magnification Action in the Link Properties window.  Select Set Link.
7.	Continue this way until you have created all the links you would like to have in your PDF file.
8.	You can test if a link works properly by selecting the hand tool icon on the toolbar,  and then clicking on the area where the links should exist.
9.	Save the file, and you’re done.

Prepared by: Tira Cohene & Anastassia Khouri Last updated:  July 16, 2001  (TC) ©  EDRS - McGill University